AI Policy Template for Software & SaaS

Software companies have the highest AI adoption and some of the clearest exposure: source code is a trade secret until someone pastes it into a free chatbot, AI-generated code can carry license contamination or vulnerabilities, and your enterprise customers' security questionnaires now ask whether you have an AI policy. This generator produces one with specific rules for code generation, customer data, and tool approval.

AI risks specific to software companies

• Proprietary source code pasted into consumer AI tools may leak trade secrets
• AI-generated code can embed copyleft-licensed snippets or known-vulnerable patterns
• Customer data in prompts can violate your own DPAs and privacy policy
• Enterprise customers increasingly require a vendor AI policy during security review

What a complete AI policy for software companies includes

• Purpose, scope, and who the policy covers (employees, contractors, volunteers)
• Approved AI tools and the process for approving new ones
• Acceptable uses — and the prohibited list, including data that must never enter prompts
• Privacy-law clauses for your jurisdictions (GDPR, EU AI Act, CCPA, PIPEDA)
• Human review and accountability rules for AI output
• Incident reporting, enforcement, and annual review

Frequently asked questions

Should we ban GitHub Copilot?

Most companies don't — they approve it with rules: business-tier accounts with training opt-outs, license-scanning in CI, and security review of AI-generated code. The policy template includes these controls.

Will this satisfy enterprise security questionnaires?

A written, adopted AI policy is exactly what most questionnaires ask for. Pair it with your existing security policies and you'll cover the AI governance sections.

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